To defer repayment of student loans, Division students must send or deliver the completed loan deferment documents to the appropriate office as shown below. Approximately one week is required for the Registrar to process deferment forms. Most loan deferment documents must be submitted every semester. Entering students must wait until the first day of classes to defer loans.
Ph.D. students (including M.D./Ph.D. students in the graduate phase of their program):Office of Student RecordsWomen's Building, Suite 10Campus Box 1143314-935-5959
M.D./Ph.D. students in the medical phases of their programs:
Room 100 McDonnell Sciences Building
Campus Box 8021
314-362-6860
The Division provides up to $1000 toward career, training, and professional
development expenses for DBBS students during their graduate training (research
meeting, conference or career, training and development). Unallowable expenses
are: computer, computer accessories, Wi-Fi charges, software, etc. Students may request use of the Division
funds after the thesis proposal has been approved by the Thesis Advisory
Committee. Students are to complete the Career,
Training, and Professional Development Funds Form then submit to the
Graduate Student Coordinator for signature, and to confirm available balance.
Reimbursements are based on actual expenses incurred and an original,
detailed receipt for each expense must be provided.
Automobile expenses will be reimbursed at current IRS mileage
rate; gas receipts cannot be reimbursed. If mileage reimbursement exceeds the
cost of airfare, the amount of the reimbursement will be the lesser expense Students
must provide a simulation for airfare expense, to be included with corresponding
financial documents, if requesting mileage reimbursement. If the cost is
greater than $600, the additional expense must be paid by a source other than
DBBS. Travel on United States Flag carriers should be used to the maximum
extent possible and is required for all international
travel. Alcoholic beverages will NOT be reimbursed.
FOR
INTERNATIONAL TRAVELERS: When traveling internationally, DBBS asks students to
review the WashingtonUniversity International Travel
Policy and strongly encourages the completion of
the International Travel Registry.
Both documents can be found on the Washington University Global Opportunities
website: http://sa.wustl.edu.
PLEASE NOTE: Expense request is to be entered directly into Workday by student
or mentor’s administration (will depend on individual dept accounting
protocol).
Student appointments to the Division are considered to be 52-week appointments and do not follow academic vacation schedules. Planned absences should be approved by the supervisor and unplanned absences reported to them. “Supervisors” in the graduate years are program directors, rotation mentors, MTE supervisors and/or thesis mentors, as is appropriate. For MSTP students during their medical training, the Director of the MSTP program will serve as the supervisor. The total amount of excused absence should be consistent with that of academic employees of the University. This would include: University approved holidays; 22 days of vacation; and 12 days of sick time off annually. Sick time off and vacation are not carried over from year to year, are not accrued (available from time of appointment) and are not subject to payout at the termination of the graduate student appointment. Therefore, informal monitoring of this time off by supervisors and students will normally be sufficient. For students in Ph.D. training, disputes between supervisors and students should be addressed by the Program Director. For MSTP students in medical training, disputes between supervisors and students will be resolved by consensus between the MSTP Director and the clinical supervisor.
The Health Insurance Portability and Accountability Act ("HIPAA") is a federally mandated act that gives healthcare providers guidelines for maintaining the confidentiality of protected health information (PHI). Washington University has developed policies to ensure that our organization complies with HIPAA. Entering students in DBBS are required to complete the training to meet the requirements of these policies.
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