PH.D. THESIS EXAMINATION PROCEDURES
See your student coordinator at least THREE - SIX months prior to thesis examination (defense).
If you are an International student, YOU MUST see the International Office prior to setting up a defense date to discuss your Visa status and its implication.
Intent to Graduate Form - The Office of Student Records requires that you complete the Intent to Graduate Form on-line through WebSTAC, see below for graduation deadlines. If you have any problems locating or completing the form in WebSTAC, please contact the Office of Student Records at (314) 935-5959.
PLEASE CONTACT YOUR STUDENT COORDINATOR WHEN YOU FILE YOUR INTENT TO GRADUATE FORM ON WEBSTAC. IT IS VERY IMPORTANT THAT YOUR STUDENT COORDINATOR KNOW YOUR DEFENSE AND GRADUATION DATE.
ALL FORMS LISTED BELOW MUST BE SUBMITTED TO YOUR COORDINATOR.
One Month Before Thesis Examination:
- Ask your coordinator for the Dissertation Committee Form, have your program director sign the form and return form to your coordinator.
- Submit your CV and the dissertation abstract. (Be sure to follow the guidelines in the Doctoral Dissertation Guide booklet). Each should be initialed by the thesis advisor.
- Email your coordinator the dissertation title, defense date, time and location of thesis examination. It is the student’s responsibility to reserve a room for the thesis examination. (Thesis Examination information will be published in the DBBS seminar calendar online.)
- Submit the Payroll/Student Health Form
Two Weeks Before Thesis Examination:
Distribute copies of dissertation and a copy of your CV to committee members electronically. If your PDF file is too large to send by email, we advise you to use the Washington University Large File Transfer System: https://lft.wustl.edu
. It is a secure and encrypted tool for transferring large files between people and works in a similar manner to Dropbox. Members of the Wash U community can access this system with their WUSTL Key.
Note: Your thesis advisor should be listed as the chairperson on your title page and the date would be your degree date (May, August or December are the only options). If you have questions about permission to use published papers in your thesis, contact Nancy Pope, Associate Dean in the Graduate School of Arts and Sciences, 935-6848.
REGARDING STUDENT HEALTH COVERAGE:
In most cases, outpatient benefits cease the day the finished dissertation is submitted to the Graduate School, with a grace period providing emergency benefits to continue for an additional 30 days. However, students presenting their thesis in late summer months may find it necessary to pay additional fees, since the billing cycle for the previous semester ends on June 30, with the 30 day grace period extending limited coverage to July 31. Hospitalization and emergency room services only are provided during the grace period.
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